With quick search you can browse all emails located in the archives you have access to. This feature is especially suitable for simple queries; alternatively, the advanced search can be used.
Using Quick Search
The input field is located in the left part of the E-mail Archive Outlook Add-In. Simply enter one or more keywords and press ENTER. The search results are displayed. Keywords which appear in the header or the subject line are highlighted.
Searching for Word Fragments
To display all emails containing a word with a particular fragment, use the wildcard character (*). For example:
will return auto, automatic, automobile etc.
will return all email addresses and domains of example.com.
will return all email addresses of firstname.lastname.
Searching for Words with unknown letters
To view all emails containing a word where you do not know how to spell it correctly, you can use the question mark (?). For example
would locate Meier and Meyer, but not Maier.
The question mark (?) cannot be used at the beginning of a word or at the end of a word, use the wildcard character (*) instead.
Searching for Phrases
To search for words appearing consecutively and in a specific order, use quotation marks (""). For example:
will return the text Microsoft Windows but not Microsoft Works or Windows 95.
Narrowing by Fields
A search for keywords or phrases can be limited to specific fields. For example:
subject:News only in Subject from:john@E-mail Archive.com only in From to:michael@E-mail Archive.com only in To cc:lisa@E-mail Archive.com only in Cc bcc:customers@E-mail Archive.com only in Bcc bcontent:billing only in Body of message acontent:billing only in Attachments of message
To narrow a search, you may want to specify words which must not be present in the emails. To exclude words from the search results, prepend the word with the minus character (-). For example:
returns all emails from ZDNet which do not contain download-tip.
Combining Search Options
Any of the search options described above can be combined. For example:
ZDNET -"Daily Update"
returns all emails from ZDNet which do not contain the consecutive words Daily Update.
from:ZDNET bcontent:E-mail Archive
returns all emails from ZDNET which have E-mail Archive somewhere in their message body.
returns all emails from email@example.com which have bill in any attachment.
returns all emails to firstname.lastname@example.org which do not have sales in any part of the email.
from:email@example.com to:firstname.lastname@example.org acontent:bill -subject:admonition
returns all message from email@example.com to firstname.lastname@example.org which have bill in any attachment but do not have admonition in the subject.
About Special Characters
Words inside indexed emails or attachments which are a combination of alphanumeric (letters, digits) and non-alphanumeric characters (white space, line break, delimiter or other control characters), may be returned in search results when searching for the alphanumerical part only.
For instance, when searching for firstname, firstname.lastname and lastname, e-mails containing the word firstname.lastname will be returned.
Commonly occurring characters are:
- Period (.)
- Comma (,)
- Colon (;)
- Hyphen (-)
- Underscore (_)
- AT-Sign (@)
- Slash Backslash (/,\)
- Null character (NUL)