The input field is located in the left part of the E-mail Archive Outlook Add-In. Simply enter one or more keywords and press ENTER. The search results are displayed. Keywords which appear in the header or the subject line are highlighted.

To display all emails containing a word with a particular fragment, use the wildcard character (*). For example:

auto*

will return auto, automatic, automobile etc.

*example.com

will return all email addresses and domains of example.com.

firstname.lastname*

will return all email addresses of firstname.lastname.

To view all emails containing a word where you do not know how to spell it correctly, you can use the question mark (?). For example

Me?er

would locate Meier and Meyer, but not Maier.

The question mark (?) cannot be used at the beginning of a word or at the end of a word, use the wildcard character (*) instead.

To search for words appearing consecutively and in a specific order, use quotation marks (""). For example:

"Microsoft Windows"

will return the text Microsoft Windows but not Microsoft Works or Windows 95.

A search for keywords or phrases can be limited to specific fields. For example:

subject:News                  only in Subject
from:john@E-mail Archive.com       only in From
to:michael@E-mail Archive.com      only in To
cc:lisa@E-mail Archive.com         only in Cc
bcc:customers@E-mail Archive.com   only in Bcc
bcontent:billing              only in Body of message
acontent:billing              only in Attachments of message

To narrow a search, you may want to specify words which must not be present in the emails. To exclude words from the search results, prepend the word with the minus character (-). For example:

ZDNet -download-tip

returns all emails from ZDNet which do not contain download-tip.

Any of the search options described above can be combined. For example:

ZDNET -"Daily Update"

returns all emails from ZDNet which do not contain the consecutive words Daily Update.

from:ZDNET bcontent:E-mail Archive

returns all emails from ZDNET which have E-mail Archive somewhere in their message body.

from:[email protected] acontent:bill

returns all emails from [email protected] which have bill in any attachment.

to:[email protected] -sales

returns all emails to [email protected] which do not have sales in any part of the email.

from:[email protected] to:[email protected] acontent:bill -subject:admonition

returns all message from [email protected] to [email protected] which have bill in any attachment but do not have admonition in the subject.

Words inside indexed emails or attachments which are a combination of alphanumeric (letters, digits) and non-alphanumeric characters (white space, line break, delimiter or other control characters), may be returned in search results when searching for the alphanumerical part only.

For instance, when searching for firstname, firstname.lastname and lastname, e-mails containing the word firstname.lastname will be returned.

Commonly occurring characters are:

• Period (.)
• Comma (,)
• Colon (;)
• Hyphen (-)
• Underscore (_)
• AT-Sign (@)
• Slash  Backslash (/,\)
• Null character (NUL)