Using the Web Preview Tool as an End User

by Damian Stalls Updated Sep 03, 2018

Overview

When sending or receiving share links, or when working in the web portal, you can quickly view dozens of file types without leaving the Anchor web browser. Using Anchor’s fully integrated Web Preview tool, you can access advanced viewing functionality without downloading content or navigating away from the system.

Use Cases

You can use the Web Preview tool to:

  • Preview share links in a web browser—the Web Preview tool allows you to preview content sent through share links. When a recipient clicks to open a share link, he or she will have the option to view the item on the web without needing to download the shared content.
  • Preview content when working in the web portal—with the Web Preview tool, you can preview your own content from the web portal without needing to download it to a local machine. This feature is particular useful in situations when you only want to store and manage Team Share content in the web portal, rather than sync it down to a registered desktop client.

In these ways, the Web Preview tool delivers significant value, as it reduces storage and bandwidth requirements, and enhances collaboration options between internal and external colleagues.

Prerequisites

Content can be viewed within the fully integrated Web Preview tool, which is supported in all VIT-Sync supported operating systems and web browsers. For supported file types, please reference the Supported Formats section below.

Instructions

How to Preview Shared Content

To view shared content using the Web Preview tool:

The file will open in the fully integrated Web Preview tool.

Microsoft Office Files (Word, Excel, PowerPoint)

Other File Types

How to Preview Content in the Web Portal

To use the Web Preview tool in the web portal:

1. In the Files tab of the web portal, navigate to the file that you want to view.

2. Right-click the file and select View; or, simply click the title of the file.

The file will open in the fully integrated Web Preview tool.

Microsoft Office Files (Word, Excel, PowerPoint)

Other File Types

Advanced Preview Functionality for Special File Types

While Microsoft Office file types (Word, Excel, and PowerPoint) can be edited in the real-time Collaborative Web Editor, other file types can be previewed with advanced functionality directly within the Web Preview tool.

View Functionality

Click the View link to access advanced viewing options.

1. Click the [Thumbnail] button to see a list of all pages in the file.

2. Click the [Magnifier] button, and then drag your cursor, to see a close-up view of a specific area in the file.

3. Click the [Rectangle Zoom] button to zoom into a specific area in the file.

4. Click the [Rotate Document] button to rotate the entire file clockwise.

5. Click the [Rotate Page] button to rotate the current page clockwise.

6. Click the [Zoom Out] button to zoom out from the page.

7. Click the [Zoom In] button to zoom in to the page.

Search Functionality

Click the Search link to access advanced search options.

1. Enter your term in the [Search] field.

2. Optionally, click a [Field Search] checkbox to search for specific categories of information.

3. Optionally, use the [Parameter] buttons to customize your search, including:

  • Match an exact word or phrase
  • Match a letter case
  • Find whole words
  • Find words that begin with certain characters
  • Find words that end with certain characters
  • Utilize wildcard search (* matches one or more characters; ? matches one character)
Cursor tools

Use the cursor tools to highlight text or adjust your page view.

1. Click the Select button to highlight and copy text.

2. Click the Pan Tool button to adjust your view of the file.

Additional tools

Use additional advanced functionality to manage your file.

1. Click the Print button to print the file to your local printer.

2. Click the Download button to download the file to your local machine.

File and Image Formats

The following file types can be previewed in the web portal:

Document Formats
DOC
Microsoft Word binary files
 
DOCX
Microsoft Word Open XML files
 
XLS
Microsoft Excel binary files
 
XLSX
Microsoft Excel Open XML files
 
PPT
Microsoft PowerPoint binary files
 
PPTX
Microsoft PowerPoint Open XML files
 
RTF
Rich Text Format
 
CSV
Comma Separated
 
PDF
Adobe PDF
 
ODT
OpenOffice Document
 
ODS
OpenOffice Spreadsheet
 
ODP
OpenOffice Presentation
 
And more!
Many other older document formats
Web Formats
HTML
HTML files with embedded images
 
SVG
Scalable Vector Graphics
Medical Image Files
DCM
Digital Imaging and Communications in Medicine (DICOM) image
Email Formats
EML
Email (with attachments)
 
MSG
Email (with attachments)
Other Formats
TXT
Text files
CAD Formats
DGN
Support for V7 and V8 DGN (including V8 XM and V8I)
 
DWG
Version 2.5 through 2014*
 
DXF
Version 2.5 through 2014*
Image Formats
TIFF
TIFF (all compression types)
 
JPG
JPEG
 
JP2
JPEG2000
 
GIF
Graphics Interchange Format
 
PNG
Portable Network Graphics
 
RAS
Sun Raster Image [.ras]
 
CAL
CALS Type 1
 
MIL
CALS Type 1
 
DIB
Device Independent Bitmap
 
BMP
Device Independent Bitmap
 
PSD
Adobe Photoshop
 
PCT
Apple Graphics
 
PCX
PCX
 
DCX
DCX
 
PCD
Kodak Photo CD
 
WMF
Windows Metafile
 
EMF
Enhanced Metafile
 
TGA
Targa
 
And more!
Many other formats

*Note: While not officially supported, later versions of these file formats typically render as expected.

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